Project User Access

Overview

Each Jira project has a Project Access Review page for project admins to review the list of users who has Browse/Admin access to the project.
Out of the box, project admins are unable to perform this because only Jira admins can see the members of Jira groups granted access.

Project admins can use this page to

review the users who
add notes on project users
export the list of users who has access
update the last review date for compliance tracking

Access to projects should be reviewed periodically by Jira project administrators.

Accessing the review page

You can find a list of users who have browse or admin access under Project Access Review.

The review page can be assessed from Project Setting → Apps → Project Access Review

How to use the Review Page

Steps

Read the Information Panel
Take a look at the user list in the table below
1. Green lozenges indicate admins
2. There is a grey lozenge on each product access
3. Review the roles and permissions for having browse permissions
(Optional) In preparation for the next review, add a note explaining why the user requires access to the project
Remove those users who should not have access to this project
Once completed, click on Review button

Features in Page

	Feature ⭐	Description	Challenge Addressed
1	Display the list of users with browse access	Show who has browse permission to the project and explain how the access was granted	Difficult and tedious to correlate between project role and associated permission scheme
2	Project Admin Lozenges	Highlight users who have admin access	Project Admin access is higher risk because they can modify the permissions
3	Enumerating the members of groups in role	List down who are the members of that group instead of showing the group names	Only Jira admins can see who is in the group
4	Assigned product license lozenges	Facilitate troubleshooting by showing the licenses assigned to the user	Users with browse permission cannot access if they do not have an assigned license
5	Editable notes on user	Can add notes on why a user was granted access to the project and facilitate collaboration among multiple project admins	It is tough for a project admin to know everyone in a large project
6	Searching by user/project roles	Save time on searching for a very long list	Facilitates transfer to role to another
7	User List Export	Take a current snapshot of access granted	Export user list is not available by default
8	Last Review Date	When is the project due for another review?	Project admin needs to remember when the next review date is
9	Last Reviewed By	Has the review been done by another project admin?	The info is captured directly in the Jira project (with context and easily accessible)