Attachments Housekeeping Policy Template
We have prepared a Housekeeping Policy Template that you can use to communicate with your users across your organization. It is designed in a clear, actionable format that you can easily download or adapt for documentation, Confluence, or even onboarding guides.
Document Title | Jira Attachment Housekeeping Policy |
|---|---|
Version | 1.0 |
Effective Date | Insert Date |
Owner | Jira Admin Team |
1. Purpose:
To ensure efficient use of storage and maintain system performance by regularly removing outdated, unused, or redundant attachments.
2. Scope
The default housekeeping policy applies to all attachments uploaded to Jira issues across all projects.
3. Retention Rules
Issue Status | Attachment Age | Action |
|---|---|---|
Resolved/Closed | > 3 years | Eligible for deletion |
Active (To Do/In Progress) | Any age | Retain |
4. Exclusions
Projects which are linked to audits, legal, or compliance reviews are excluded
Project Admins can opt out by selecting “Exclude from Housekeeping” in the Jira project settings
Issues can be individually excluded for housekeeping by labelling the issue with "important" explicitly
5. Retention Period
All marked attachments are soft deleted for 90 days before final deletion
6. Review Frequency
There is a monthly scheduled job to mark the attachments for deletion
Project Admins can review the marked attachments and adjust the housekeeping policy accordingly